Membership Renewal and Annual General Meeting Monday 9th September 2024

From 1.00pm – Membership. If you have not already renewed your membership online or by sending your cheque or are new and would like to join our u3a,  here is a chance to do so in person. See our membership page for details. If you want to join an activity or class then you need to contact the co-ordinator for that group directly. See the Groups section of the website for contact details.

You are invited to stay and attend the AGM. Should you wish to apply to become a member of the Committee, nomination forms can be downloaded on our Committee page of this website where current members of the Committee are listed.  Submissions must be made to the Secretary by 12th August 2024 at the very latest.

2.30pm – AGM. Notice is herby given that the Annual General Meeting of Saffron Walden U3A will be held at Saffron Walden Baptist Church on Monday 9th September 2024 at 2.30 pm, or at any adjournment thereof.

AGENDA:  (A copy of the agenda can also be seen in the July Newsletter)

1. Chairman’s welcome

2. Apologies for absence

3. Minutes of the previous AGM (Draft minutes of our meeting on 5th September 2023 can be seen here)

4. Chairman’s report for the year ended 31 July 2024

5. Treasurer’s report for the year ended 31 July 2024 and Adoption of Accounts (Will be posted here towards the end of August)

6. Appointment of the Independent Examiner of Accounts

7. Election of the Committee for 2024-2025

• Under the terms of the Constitution, all the members of the Executive Committee, including those serving as Officers, will retire at the Annual General Meeting.
• All Officers and Non-officer members of the Executive Committee have a one-year term of office and may serve not more than six terms in the same role.
• No individual may serve more than a maximum of nine years in any combination of Officer roles or Non-Officer member, after which there must be a break of at least one calendar year.

8. Any other business at the discretion of the Chairman of the meeting.

Written nominations by a proposer and seconder will need to be sent to the Secretary at least 28 days before the AGM (i.e. by 12th August 2024). Nomination forms are available to download on our Committee page of this website where current members of the Committee are listed.

Only current members are entitled to attend, vote and speak at the Meeting.

Susan Brown


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